Temporarily working abroad
This policy has been introduced to support employees with making a request to work abroad temporarily, if this results in a significant change in their working schedule and availability.
Step 1: Speak to colleagues that will be directly impacted by the move
Circles and project teams
- How will this affect your workload?
- Will this affect your normal working hours at all?
- If the time zone difference is significant (e.g +8 hrs) what will your working pattern be?
- How much time are you able to overlap (if any) with UK working hours?
Step 2: Create a proposal
- Use this Working abroad proposal template to outline the details of your trip
- Outline significant details of the trip:
- Where are you going?
- What is the duration of your stay?
- Is there a significant time difference? If yes, what will your working pattern look like?
- Will you be taking any unpaid leave and/or holiday while you are there?
Step 3: Take your proposal to People Circle
- Notify the People Circle in advance about your proposal so that you can be invited to the next meeting and your attendance is expected - this will also allow them to create an item on the agenda.
- Discuss the proposal with the People Circle
Step 4: Next steps
- If necessary, rework the proposal to address any critical concerns.
- It may be required for the proposal to go to Members (e.g. if a member is requesting to lower their hours below the members hours threshold), this would be decided here by the PC
- Once the proposal has been passed, alert the wider team at the next General Circle Meeting.
- Changes regarding pay (due to change of working pattern or unpaid leave) will be actioned by the Finance Circle.
- Changes regarding working pattern will also be updated on the Admin App.
Previous working abroad examples
- 8 weeks in Malaysia (+8hrs)
- 4 weeks in Indonesia (+7hrs)
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