Health and safety policy

Company health and safety policy statement

We firmly believe that adequate provisions for health and safety are essential to working life. The maintenance of healthy and safe working conditions and the prevention of injuries and losses are not only of vital importance to the Company’s efficiency and success, but also in the best interests of all our staff and their families. We therefore aim to ensure that all staff are fully aware of their responsibility for safety and that the safety rules which are relevant to their own jobs provide up to date information about health and safety issues at work.

About this policy

This policy sets out our arrangements for ensuring we meet our health and safety obligations to staff and anyone visiting our premises or affected by our work. The People Circle has overall responsibility for health and safety and the operation of this policy.

Your responsibilities

We all share responsibility for achieving safe working conditions. You must take care of your own health and safety and that of others, observe applicable safety rules and follow instructions for the safe use of equipment. You should report any health and safety concerns immediately to the People Circle. You must co-operate on health and safety matters, including the investigation of any incident. Failure to comply with this policy may be treated as misconduct and dealt with under our Disciplinary Procedure.


We will ensure that you are given adequate training and supervision to perform your work competently and safely. You will be given a health and safety induction and provided with appropriate safety training.


You must use equipment in accordance with any instructions given to you. Any equipment fault or damage must immediately be reported to the People Circle. Do not attempt to repair equipment unless trained to do so.

Accidents and first aid

Details of first aid facilities and the names of trained first aiders are displayed on the notice boards. All accidents and injuries at work, however minor, should be reported to People Circle and recorded in the Accident Book which is kept in the Oxford office.

Fire safety

All staff should familiarise themselves with the fire safety instructions, which are in the Oxford office’s tenants portal. If you hear a fire alarm, leave the building immediately by the nearest fire exit and go to the fire assembly point in the car park. Fire drills will be held at least every 6 months and must be taken seriously.

Risk assessments and measures to control risk

We carry out general workplace risk assessments periodically. The purpose is to assess the risks to health and safety of staff, visitors and other third parties as a result of our activities, and to identify any measures that need to be taken to control those risks.

Computers and display screen equipment, glasses, eye test

If you use a computer screen or other display screen equipment (DSE) as a significant part of your work, you are entitled to a workstation assessment and regular eyesight tests by an optician at our expense.

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