# Safeguarding children, young people and vulnerable adults policy and procedures

# Introduction and aims

  1. Agile Collective aims to safeguard children, young people and vulnerable adults from harm.

  2. Agile Collective will ensure that:

    • all employees and contractors involved in working with children, young people and vulnerable adults implement good working practices to ensure a safe and healthy environment;
    • all employees and contractors are aware of safeguarding issues both in the context of organised activities and within the home and community;
    • standard procedures are in place to protect the children, young people and vulnerable adults, first and foremost when suspected abuse or actual abuse is reported and that all employees, contractors and volunteers providing services for children, young people and vulnerable adults understand these procedures;
    • when abuse is reported it is recognised that the child, young person or vulnerable adult is potentially at risk and safety is paramount.
  3. Agile Collective recognises that in providing services there is a need to provide and maintain a high degree of physical and emotional wellbeing for children, young people and vulnerable adults. Therefore the following procedures will be implemented through employees and contractors:

    • make sure staff and contractors are aware of the Safeguarding Children, Young People and Vulnerable Adults Policy and Procedures;
    • make sure that staff and contractors, can effectively report concerns about children, young people or vulnerable adults at risk;
    • operate sound recruitment and selection procedures for employees and contractors to ensure suitability for working with children, young people and vulnerable adults;
    • identify and enable appropriate training to take place for employees and contractors who work with children, young people and adults;
    • demonstrate best practice in ensuring the safety of children, young people and vulnerable adults.

# Duties

# Safeguarding and promoting the welfare of children, young people and vulnerable adults

  1. Agile Collective has a duty to ensure that, when staff are discharging their functions, they have regard for the need to safeguard and promote the welfare of children, young people and the well-being of vulnerable adults.
  2. All staff should be aware of their responsibilities and how to act in ways that protect themselves from allegations of abuse.
  3. Agile Collective has a duty to have a designated team (the People Circle) to be involved in the management and oversight of individual cases.

# Roles and responsibilities

The People Circle has responsibility for:

  • Overseeing the implementation of policy and procedures.
  • Supporting the development and review of the “Safeguarding Children, Young People and Vulnerable Adults” Policy, and Procedures.
  • Identifying and promoting training programmes.

The People Circle will ensure that the Policy and Procedures are reviewed on an annual basis to ensure compliance with safeguarding legislation.

# Additional responsibilities

  1. The People Circle is responsible for ensuring that recruitment procedures for posts with direct access to children, young people or vulnerable adults are in line with this policy and that appropriate training is provided. The People Circle is also responsible for the implementation of safeguarding training, ensuring that the appraisal process reflects the needs of the Policy, and for the reporting of child deaths.
  2. All Agile Collective members are responsible for ensuring that staff and contractors have the appropriate training. Guidance on who should receive training and at what level is set out in these Policy and Procedures and further guidance is available from People Circle.
  3. Agile Collective members are also responsible for adhering to the appraisal process and being aware of the policy on recruiting people with a criminal record.
  4. All staff should be encouraged to undertake relevant safeguarding training for children and/or vulnerable adults.
  5. All members of staff and contractors are responsible for carrying out their duties in a way that safeguards and promotes the welfare of children, young people and vulnerable adults. They must bring matters of concern about safety and welfare of children, young people and vulnerable adults to the attention of the People Circle.

# Recruitment, criminal record checks, disclosure and barring

# Criminal record checks

  • The People Circle is responsible for ensuring that members of staff and contractors in relevant posts will be subject to the appropriate level of criminal record checks.
  • Where members of staff or contractors are working directly with under-16s or vulnerable adults they will be required to have the appropriate criminal record checks.
  • In the event that a criminal record check discloses a criminal record the People Circle will undertake a risk assessment to ascertain the suitability of the member of staff in the specified role.
  • Employees working in activities that require criminal record checks will be expected to renew their certificate on a regular basis (every three years).

# Training

  1. The People Circle is responsible for ensuring that members of staff in relevant posts have the appropriate level of training for their role.
  2. All new members of staff in relevant posts will be briefed on their responsibilities towards children, young people and vulnerable adults during their induction

# Raising concerns about children, young people or vulnerable adults

You may become concerned about the safety or welfare of a child, young person or vulnerable adult in a number of ways:

  • The person may tell you.
  • The person may say something that worries you.
  • A third party may voice concerns.
  • You may see something – an incident or an injury or other sign.

# Procedure for dealing with concerns

  • All concerns that a child, young person or vulnerable adult has been harmed or is at risk must be reported to the People Circle at the earliest opportunity.
  • When reporting a concern, send an email to people@agile.coop with the below information/structure in it (you could also private message a member of people circle if preferable):
    • Brief
    • Factual (who, what, when, where, how)
    • Supported by available evidence e.g. a summary of what has been disclosed.

# Emergencies

Where an immediate police or medical response is required – e.g. if the child or vulnerable adult is in immediate danger of harm/injury – you should contact the emergency services and inform the People Circle at the earliest opportunity once it is safe to do so.

# Responding to verbal allegation of abuse

The person who receives the information concerning actual/suspected case of abuse should:

  • React calmly and quietly
  • Take the allegation seriously
  • Say little and give time for the other person to talk
  • Keep questions to an absolute minimum, do not probe or lead
  • Explain confidentiality and that information will be shared
  • Explain what will happen after disclosure
  • Make a full record of what has been said as soon as possible
  • Pass the information on to the People Circle

Do not:

  • Make promises to keep secrets
  • Panic
  • Allow your shock/distaste to show
  • Speculate or make assumptions
  • Make negative comments
  • Approach the alleged abuser

# Confidentiality

All members of staff must comply with the “Agile Collective Data Security Policy (opens new window)”.

# Procedure for allegations of abuse involving an employee

# Suspected abuse or bullying by employees

Should an allegation of abuse be made against an employee, the Disciplinary Procedures (opens new window) will be followed and appropriate action taken.


# See also

# Oxfordshire safeguarding boards

# Training courses